Notice of Unlocked or Improperly Secured Space

The purpose of this form is for you to have a pre-printed form to use to mail to the tenant when you notice that a tenant has left his space unlocked. It is very important that all units always have a lock on them, whether they are occupied by a tenant or vacant. Unlocked units are an invitation to trouble, be it in the form of somebody living in them, storing illegal items in them, or using them as a hidden place to commit crimes such as assault, rape, etc.

When to Use
TSSA legal counsel recommends that you put your own lock on a unit and use this form anytime you find a unit that is leased to a tenant but does not have a lock on it. Paragraph 35 of the TSSA Rental Agreement requires the tenant to keep a lock on the tenant’s space at all times. It also provides that if the tenant fails to lock the tenant’s space and the Lessor locks the space with the Lessor’s lock, a locking charge is due under paragraph 4(g) of the rental agreement.

Tips for Use
TSSA legal counsel strongly recommends that you always put your own lock on an unlocked space, and when you do so, always send the TSSA Notice of Unlocked Space if the unit is leased to a tenant. This notice provides you with extra protections by making it clear that “locking your [tenant’s] unit is a courtesy and does not impose duties of security or bailment on Lessor.” It would also be a good idea to place a copy of this notice on the unit itself in addition to mailing it, in case the tenant comes by the facility before he receives his mail.